Businesses cannot ignore the benefits of VoIP as they have become so obvious. Calls, messages and all sorts can be done via VoIP; all that is required is an internet connection. Therefore, communication has become easier. Your businesses income could increase by using VoIP for meetings. This article will explain the reasons why every company should have a VoIP system.
1. Not any Travel Expenses – Reduce
Time and money will be saved by using VoIP as it will mean that your company no longer needs to travel. Also, any expenses that accompany travelling, such as food or accommodation, will also be removed. Numerous companies may find it hard choice to financially justify travelling to business meetings. A VoIP system will normally last you a good few years, so you get a return on investment usually within the first year. VoIP can be used to hold the vast majority of business meetings, perhaps only meetings that involve sensitive information cannot be held via VoIP. The amount your company spends on travel every year will almost certainly be more than the price of a VoIP system. VoIP quality is so good now that it will feel like the person you’re talking to is actually sitting next to you. The recent economic conditions have meant that some businesses have found it difficult to maintain their incomes. You need to remember that the staff that travel to the meetings will still need to be paid. If your business uses VoIP all the costs that are associated with business travel can be eliminated.
2. Better Proficiency
Better communication occurs once we can see the person we’re communicating with. The majority of VoIP systems now permit video calls. When people are following clear and good communication that is when things get done faster. A phone conversation alone will not give the person you’re talking to any visual clues of what mood you’re in. Your business will increase its productivity by using VoIP as you can make faster decisions. Clarity is not always available via telephone and e-mail so they are not best communication methods. When people are working from different locations that is when errors in communication are most likely.
3. Better Hire
Gone are the days when a person needs to be physically present at an interview to have a say in who gets the job. VoIP can also be used to hold the first round of interviews, so you can tell if a candidate is suitable or not. So you don’t need to invite a whole host of applicants to your office only to find out they’re not suitable. The interview can be recorded and played back, providing you have the interviewee’s permission. So other managers can give you their opinion of the candidates and help you hire the best person.
4. Staff Holding
Nowadays most people have either a computer or a smartphone at home. VoIP is accessible via all these devices, meaning employees can work from home. Only 16% of workers are happy with the amount of time they spend at work. 50,000 people were asked if they were satisfied with their work/home life balance. The main reason why people left their jobs was also the commute they faced every day. Giving staff remote access to be able to work from home, may mean that they would be more likely to stay working for your company. When you need to pay for your employees calls, it can be expensive to give them a company phone.
5. Cooperating Ability
New markets are now accessible to the communications industry because of how VoIP has changed the landscape. You have more options than ever before as many different devices now have access to VoIP. For example, mobile phones, tablets and laptops can now be used to make phone calls through VoIP. Many additional applications and activities are available on VoIP meaning that it capable of rich media. This is what lets you send picture, make video calls, send e-mails and see if your friends are online. However, persons are nowadays becoming extra demanding on account of this forever advancing equipment. We rarely use fax machines, however when they were introduced they were revolutionary. There was once a time when all phones could do was make and receive calls. Anyone that was born after 1990 may find that unbelievable.
6. Use A VoIP Router In Guesthouse Rooms ThroughExtendedTrips
When you’re travelling, there is a chance that you will have to pay to use the internet in the hotel you’re staying in. However, if your employees make one hour and a half of calls every night then you could save $400 by using VoIP. All you have to do is connect to the hotel’s WiFi and you can make calls via the internet.
7. VoIP Control And Monitor Tools Notify Remote Place Visits
GPS is now available on the most modern VoIP systems, which means that a person’s location can be tracked. Calls can be transferred to the nearest telephone to a person as the GPS can track people’s location. So if you’re expecting an important call but need to leave your desk, this can be very useful so you won’t miss the call.
8. No Requirement To Join New Telephone Lines
Like the phone plan for your business, the cost of VoIP is very reasonable. VoIP just connects straight into your broadband connection, so there is no need to connect a new telephone line. So whenever you need to work from home, if you have a broadband connection, then you have everything you need.
9. Increased Safety
To be more secure you can have a VPN connection to control VoIP. Tablets and phones can use VoIP, so when employees are not in the office they can still be contacted on other devices.
10. Business-Phone Features
VoIP has access to a whole host of features including long-distance calls, call forwarding, videoconferencing and voicemail. Your IT department should have the expertise to maintain your VoIP.